§ 16.12.030. Application submittal.

A.

Who May File Application. Unless otherwise specified, applications for permits, licenses and approvals pursuant to Chapters 16.16 and 16.20 of this title may be made only by the affected property owner or the property owner's authorized agent.

B.

Application Forms. Requests for permits, licenses, appeals, amendments, approvals, and other actions required or permitted by this title, shall require that a planning application form filled out in its entirety (or written request as authorized by this title) be submitted to the planning director. In addition, any other materials, reports, dimensioned plans, or other information required to take an action on the application, as set forth in this title and application checklist, shall be submitted with the application. The application checklist of required items for each type of application is available at the planning department office. It is the responsibility of the applicant to ensure that all required information is provided.

C.

Determination of Completeness.

1.

No application shall be processed pursuant to this title prior to the determination by the community development director that the application is complete.

2.

A completed application shall consist of:

a.

The application form with all applicable information included on, or attached to, the form (including conflict of interest information);

b.

The additional information, reports, dimensioned drawings and other material required as set forth in this title and the application checklist;

c.

Any other information or forms required for implementation of the California Environmental Quality Act pursuant to State and Arroyo Grande Rules and Procedures for the Implementation of CEQA;

d.

Typed, gummed labels on eight and one-half inches by eleven (11) inch sheets listing the names, addresses, and assessors parcel number of all property owners within the required radius of the exterior boundaries of the subject property (see Table 16.12.030-A), along with copies of the applicable assessors parcel map book pages;

e.

Payment in full of the required fees for processing the application.

3.

The community development director shall determine the completeness of an application within the time period specified by state law after receiving a submitted application and associated information.

4.

If an application is deemed complete, the community development director shall notify the applicant in writing, with a copy to the project file. The application shall then be processed pursuant to the provisions of this title.

5.

If an application is deemed incomplete, the community development director shall return the application and accompanying submittal materials together with a letter outlining the reason(s) for the determination to the applicant. The information that must accompany a resubmitted application to make such application complete shall be listed in the letter. The determination of incompleteness made by the community development director may be appealed to the planning commission pursuant to the provisions of Section 16.12.150. The letter shall also indicate that in the event the applicant does not wish to resubmit the application, a request can be made to the financial services department within ninety (90) days of the date of the letter for a refund of fees in accordance with Table 16.08.030-A. Fees not requested for refund within this ninety (90) day period shall be forfeited to the city.

6.

The community development director shall determine in writing the completeness of the resubmitted application within the time period specified by state law, and transmit the determination to the applicant. If deemed complete, the application shall then be processed pursuant to the provisions of this Title. If the application is deemed to be incomplete, the applicant shall be notified as set forth in subsection (C)(5) of this section.

7.

If the community development director fails to make a determination as to completeness of an application or resubmitted application within the time period specified by state law, the application shall be automatically deemed complete and processed pursuant to the provisions of this title.

Table 16.12.030-A
Mailing Label Requirements
by Permit or Approval Type

Application Type	Required Radius	Number of Sets of Labels*
GP Amendment	300 feet	3
Zoning Map or Title 9 Amendment	300 feet	3
Specific Plan or SP Amendment	300 feet	3
Development Agreement	300 feet	3
Conditional Use Permit	300 feet	2
Minor Use Permits (MUP)	300 feet	2
Surface Mining Permit	300 feet	2
Variance	300 feet	2
Vesting Tentative Map	300 feet	2
Tentative Map	300 feet	2
Lot Line Adjustment	300 feet	2
Lot Merger	300 feet	2
Reversion to Acreage	300 feet	2
Certificate of Compliance	300 feet	2
Planned Sign Program	300 feet	2
Planned Unit Dev. Permit	300 feet	2

 

* Projects within an approved planned development require an additional set of labels. Alternatively, the applicant shall pay a fee established by the city council resolution and have the city generate the required mailing labels.

Table 16.12.030-B
Permits, Licenses and Approvals

Type of Application	Comments	Decision-Making Body	Public Hearing Required
GP Amendment		City council	Yes
Zoning Map or Title 16 Amendment	Includes PD amendments	City council	Yes
Specific Plan	Zoning amendment and ARC may be required	City council	Yes
Development Agreement		City council	Yes
Conditional Use Permit	Includes second dwelling review if deviating from requirements 16.52.115. ARC may be required	Planning commission	Yes
Variance		Planning Commission	Yes
Minor Use Permit (MUP)	For projects exempt from CEQA. ARC review may be required. MUP for minor exceptions include those necessary for deviations from standards in Design Guidelines and Standards for Historic Districts	Community development director, reported to the planning commission on a consent agenda	No
Surface Mining Permit	Requires environmental review	Planning commission	Yes
Home Occupation Permit		Community development director	No
Final Map		City council	No
Lot Line Adjustment		Planning commission consent	No
Lot Merger		Planning commission consent	No
Reversion to Acreage		Planning commission consent	No
Certificate of Compliance		Planning commission consent	No
Business License Clearance		Community development director	No
Planning Unit Development Permit	Processed concurrently with a tentative map. ARC required	Planning commission	Yes
Planned Sign Program	ARC required	Planning commission consent	Yes
Administrative Sign Permit or Program	ARC may be required	Community development director	No

 

1 Does not include concurrent processing of applications as set forth in Section 16.12.070. If an application is within an approved planned development, the city council is the decision-making body.

2 Public hearing required if project is appealed.

8.

The statutory time periods for processing any applications pursuant to this title shall commence upon the date the application has been determined to be complete, with the exception of tentative maps. Time limits for processing tentative maps under the Subdivision Map Act shall commence after certification of the environmental impact report, adoption of a negative declaration, or a determination by the city that a project is exempt from the requirements of the California Environmental Quality Act.

(Ord. 573 Exh. A (part), 2005; Ord. 544 § 3 (part), 2003; prior code § 9-02.030)